Moniteau County Circuit Clerk-Recorder
Missouri does not use a separate district clerk for Moniteau County court files. The court-record custodian for local Circuit Court matters is the Circuit Clerk, and the same elected office is also listed as Circuit Clerk-Recorder and ex officio Recorder of Deeds. Missouri Courts lists Mandy Burger as Circuit Clerk and ADA Coordinator for Moniteau County, with the main court office in the courthouse at California, Missouri.
The office is the access point for court records that are not fully available through Case.net, older paper files, certified court copies, probate records, divorce decrees, marriage license records tied to the recorder function, and in-person courthouse assistance. Adult Abuse filing questions and Family Court information are also routed through the clerk's office according to Missouri Courts. The Associate Division has a separate phone line, but the courthouse and clerk contact remain central for many local case questions.
Moniteau County Circuit Clerk-Recorder
Circuit Clerk: Mandy Burger
200 E. Main Street, Room 102
California, MO 65018
(573) 796-2071
8:00 a.m. to 4:30 p.m. Monday through Friday, closed noon to 12:30 p.m. and state holidays
Clerk and County Clerk Differences
The Circuit Clerk-Recorder should be used for Moniteau County court records, including civil, criminal, probate, divorce, traffic, and municipal-division case files. The County Clerk is a separate county administrative and elections office. The Missouri State Tax Commission list identifies Roberta Elliott as Moniteau County Clerk, with a courthouse address, phone (573) 796-4661, fax (573) 796-3082, and email roberta.elliott@moniteaucountymo.gov. That office is important, but it is not the primary court-file custodian.
| Office | Use For | Contact Route |
|---|---|---|
| Circuit Clerk-Recorder | Court files, probate files, divorce decrees, certified court copies, recorder records | Room 102, (573) 796-2071 |
| Associate Division | Associate division questions and many lower-level court matters | (573) 796-4671 |
| County Clerk | County administration, elections, and non-court county records | (573) 796-4661 |
| Sheriff's Office | Law-enforcement records, jail custody questions, civil process | (573) 796-2525 |
Request Moniteau County Certified Copies
A certified copy is a copy authenticated by the clerk for formal use. It may be needed for a divorce decree, probate order, judgment, disposition, name-change order, or another filed court document. Online docket text is not a certified copy. If the document must be used with a bank, agency, title company, employer, court, or government office, ask the clerk whether certification or authentication is required.
- Search Missouri Case.net for the case number, party name, filing date, or hearing information.
- Write down the case number, party names, case type, and the exact document or order needed.
- Call the Circuit Clerk-Recorder to confirm whether the record is public, available remotely, or courthouse-only.
- Ask for the current copy, certification, mailing, and payment instructions before sending money.
- Request pickup or mail delivery according to the clerk's current procedure.
For older Moniteau County records, a clerk search may take more time than a live Case.net lookup. For restricted files, the clerk may be able to confirm process, but a court order or party authority may be required before the record can be inspected or copied.
Moniteau County Clerk Request Fields
No dedicated Moniteau court-copy request form was found in the research file. A practical written request should still include enough information for the clerk to locate the record and calculate copy costs. The same details help when a request is made by phone or in person.
| Field | Required | Notes |
|---|---|---|
| Case number | Best if known | Use the exact Case.net or clerk case number when available. |
| Party names | Yes | Include legal names, prior names, or estate names if relevant. |
| Document type | Yes | Identify decree, judgment, letters, order, docket sheet, or filing. |
| Certification need | Yes | State whether a plain copy, certified copy, or authenticated copy is needed. |
| Delivery method | Yes | Ask whether pickup, mail, or another method is available. |
| Requester contact | Yes | Provide phone, mailing address, and email if accepted by the office. |
Moniteau County Clerk Fees
A Moniteau-specific court copy and certification fee schedule was not located in official public sources. The known posted fee data belongs to the recorder's iCounty portal, which is separate from Case.net and court docket access. Because fee totals can differ for certified court copies, recorded document images, mail delivery, and filing fees, the clerk should confirm exact costs before a request is mailed.
| Service or Access Type | Posted Amount or Status |
|---|---|
| Registered iCounty user | $0.00 subscription, $1.00 per printed page, no image preview |
| Single day iCounty subscription | $10.00 with image preview, $1.00 per printed page |
| Monthly single user iCounty subscription | $50.00 with $1.00 per printed page |
| Monthly sharable iCounty subscription | $150.00 with $0.75 per printed page |
| Monthly sharable volume iCounty subscription | $250.00 with $0.50 per printed page |
| Court copy and certification fees | Verify with Circuit Clerk-Recorder |
Note: iCounty printing fees apply to recorder document access, not to every court copy request handled by the Circuit Clerk.
Online Clerk and Recorder Channels
Moniteau County records can require different online systems. Case.net is the statewide case-search route for public court case information. The Moniteau iCounty Recorder portal is for recorded documents and account-based image access. The Missouri eFiling portal is for registered filing users, not casual public searches. Mixing these systems can cause missed records, especially when a user searches recorded instruments for a court docket or searches Case.net for a deed image.
| System | Best Use | Limit |
|---|---|---|
| Case.net | Public court case search, docket entries, hearings, judgments, payments | Not all documents are remotely viewable. |
| Moniteau iCounty | Recorder of Deeds document search, login, image preview by plan | Account and printing fees apply. |
| Missouri eFiling | Electronic filing for registered users | Not a public copy request portal. |
| Clerk phone or counter | Certified copies, older files, restricted-record routing | Office hours and copy procedures apply. |
Federal Records Outside Moniteau County
The Circuit Clerk-Recorder does not maintain federal court files. Moniteau County is in the U.S. District Court for the Western District of Missouri, Central Division, and federal cases are handled through federal court systems. The assigned image from the U.S. District Court for the Western District of Missouri homepage shows the federal court system that is separate from Moniteau County Circuit Court.
Use the county clerk route for local Circuit Court copies and the federal court route for federal civil, criminal, bankruptcy, and appellate records.
The Western District jurisdiction information identifies federal jurisdiction boundaries and helps separate federal filing locations from the Moniteau County courthouse.
That boundary is useful when a local event becomes a federal prosecution or federal civil case, because the record will not be copied from Room 102.
Federal district boundaries are also set by statute. The assigned image from 28 U.S.C. 105 provides the federal district framework for Missouri.
The statute-based district map explains why Jefferson City federal court can be relevant while still remaining outside the Moniteau County clerk's custody.
The Jefferson City Central Division courthouse page gives the nearest federal courthouse details for the Western District Central Division.
Federal courthouse entry rules, building hours, and case systems are separate from local Moniteau County court-copy procedures.
Bankruptcy records use a federal bankruptcy court. The assigned image from the Western District of Missouri bankruptcy court page marks that separate channel.
Bankruptcy copies should be searched through federal bankruptcy resources, while Moniteau County probate, divorce, criminal, civil, and traffic court copies remain local Circuit Court matters.